Your conference room furniture and design should be professional for your clients yet be comforting for your employees. Design and furniture make all the difference when setting up any room in your office. Have your office color scheme and theme in mind when reading this. Tips from our blog highlight how to create the perfect conference room environment with the amenities, design, and furniture.

1. Conference Room Furniture: Consistency

You want to make sure your conference room furniture and design is consistent with the rest of the office. It doesn’t have to blend in and be boring, but you want to keep the colors and themes consistent, so your overall office design flows and doesn’t clash. For example, if your office is a grayish tone, you could paint your room a grayish blue. It’s still different but consistent with the rest of your office design. You also want to make sure your furniture stays consistent. However, since conference rooms are used for more of a professional manner, it’s understandable if your conference room has more professional furniture than the rest of your office. Whatever colors you pick, make sure they go well together and don’t clash on the color spectrum.

2. The Amenities

When your clients come to you, want to make sure you have everything in the conference room ready. These amenities include projectors, wires needed to hook up your computer to the projector, waters, snacks, extra pens, and notepads. Preparing your conference room ahead of time gives you more time for your meetings rather than running around trying to find all the supplies. Have your conference room ready with the amenities all the time, so you’re always prepared.

3. Consider Client & Employee Needs

When your employees and clients come in what do you think would make them comfortable? People usually go to a conference room for meetings, and these meetings can sometimes take hours. In that case, you want to make sure your conference room furniture and chairs provide back and arm comfort. You also want to inspect your conference desk and make sure employees or clients have enough elbow room for comfortably move around as needed. Providing enough space for everyone to place their personal belongings can be a huge comfort factor on its own.

4. Choose a Room With Natural Lighting

Natural lighting in a conference room is crucial. It makes the place a lot brighter and less tedious. If you’re stuck in a room without any windows for hours at a time, it can start feeling claustrophobic, and you often lose track of time. Having a conference room with natural lighting keeps your clients and employees awake. Also, when break time comes along, they can have some window watching time to relax their minds. If you don’t have a conference room with any windows, be sure to get lighting that eases the mind and isn’t too bright and harsh.

5. Formal vs. Informal Furniture

When deciding what conference room furniture to buy, think about your job market first. If you’re in accounting or business, you most definitely want furniture that is professional and formal. Now, you’re probably thinking, how can I tell if a furniture piece is professional? The answer is, by the colors and layout. Professional colors would be the browns/blacks, and informal colors would be anything besides that. If you’re in marketing or design, feel free to sway away from the usual formal furniture and go for something fun and interactive for your employees and clients to enjoy. You could even throw in some funky chairs and bean bags on the sides to make your meetings more fun and enjoyable. It all comes down to your job market and office theme.

6. Conference Room Names

On to the fun part! Conference room names are always a fun activity when you get your whole team to help you out with them. Create a poll and have your employees take the poll to see what the winner name should be. Make it fun and collaborative! When picking names, think about a theme you want all the conference rooms to have. It could be superheroes, TV shows, travel places, etc. When thinking about your overall theme of names think about your office and your employees. What kind of a vibe do you get from your office? Is it fun/quirky/informative/serious/laid back? Once you’ve decided how your overall office vibe is, narrow down a theme and have your employees take a poll to pick the winning names.

With these tips, you’ll have a conference room your employees and clients will love! What other ways tips did you apply when designing your conference room? We’d love to hear from you, leave your comments below.